Fee structures by class and term
Define fee categories and amounts per class. Approving a structure bills every learner in that class. Optional items bill only the learners who opted in.
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Fees and finance
Set your fee structure once, see every learner’s balance at any time, and take payments by M-PESA that land against the right child without anyone typing a receipt.
In many schools the bursar’s day is spent matching M-PESA messages and bank slips to names in an exercise book or a spreadsheet. Balances are out of date by the afternoon, and a parent who has paid can still be sent home for fees.
In Edufam each learner has a running balance built from what they were billed, any adjustments, and every payment received. When a payment arrives it is credited, receipted and recorded in the books in one step, and the parent sees the new balance on their phone.
Billing, collection and the accounts behind them, in Kenyan Shillings.
Define fee categories and amounts per class. Approving a structure bills every learner in that class. Optional items bill only the learners who opted in.
A parent taps Pay in the Edufam app, confirms on their phone, and the payment is matched to their child. Paybill payments are matched by admission number.
Every credited payment produces a receipt. Fee statements show what was billed, what was paid and what is outstanding for each learner.
Fee structures and manually recorded payments are approved by someone other than the person who entered them.
Import a bank statement, match it to what the school recorded, and park anything unexplained until it is identified. A different person signs off the reconciliation.
Payments post to a ledger automatically. Finance staff get collection reports, outstanding balances, expenses, budgets and the standard financial statements.
What happens to a shilling of school fees in Edufam.
01
The fee structure for the term is prepared, approved by a second person, and applied to each class.
02
Parents pay by M-PESA, or the bursar records a bank or cash payment, which then waits for approval.
03
The learner’s balance, the receipt and the ledger entry are written together, so they cannot disagree.
04
Bank statements are matched against recorded payments, and money that cannot be identified is held until it is.
Yes. A parent can pay from the Edufam mobile app using M-PESA, and the payment is credited to their child’s balance. Payments sent to the school’s paybill are matched using the learner’s admission number.
The money is accepted and held as unidentified until finance staff assign it to the right learner. It is never bounced back.
Yes. Payments go to the school’s own collection accounts. Different fee categories can be routed to different accounts.
Yes. Finance staff record them against the learner, and a second person approves each one before the balance changes.
Pricing is quoted per school in Kenyan Shillings, based on the number of learners. Contact us for a quote.
We will show your bursar and principal how billing, M-PESA payments and reconciliation work for a school of your size.